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Go for efficiency, not neatness. Neatness as an end in itself can even be risky: Putting things away just to clear off your desk can cause you to lose or maybe forget about them. This one suggestion will immediately let you work smarter not harder.
Clutter is not often caused by insufficient space or time. The primary cause is usually indecisiveness. So be selective about what you bring into your office and home. If you happen to know what you value and what your dreams are, being selective is easy.
Have a place for every single thing. Open your mail in the same place all the time so it doesn't get flung everywhere. Put unpaid bills together, separate from paid bills. Store all office supplies together to prevent duplicate procurements.
You should not use your whole desk surface as a giant In-box. Rather, determine the next action on every piece of paper and file appropriately. Tasks to be done soon (phone calls to make, questions to ask business associates) and current projects get into your "Action Files," which should not be combined with Reference Files. Action Files needs to be kept near at hand.
That saying, "Handle each piece of paper only once," is too significant to be realistic. But it contains a grain of truth. Do attempt to take the next action that's required each time you deal with a piece of paper. What about that seminar advertisement you put on your table, as a reminder to decide if you should sign up - you know, that paper you have shuffled ten times today already? Either call immediately to get the information you need, or make a note in your appointment book to call later. Then you're that much closer to being done with it.
Don't keep paper that you're not willing to spend your time filing. If you don't document it well, you either will fail to remember you have it, or you won't manage to find it when you need it. It does you no good, and the consequence is the same as if you'd thrown it out in the first place. If you are set up to scan information into your PC, be selective. If you cannot imagine a particular situation when you'd need to refer to the info again, don't scan it. Many of us save a great deal of paper we'll never work with again.
Often we are own toughest enemies, interrupting ourselves by jumping from one half-finished task to another. Stop doing "the desktop shuffle" - moving papers aimlessly around on your desk. Whenever you handle an item, take an action towards finishing it so that you will work smarter not harder.
Learn to say "No." You can live to be a hundred yet still not have time to do all you want-that's the curse and blessing of being smart and having high expectations of yourself. The good news is you can choose what to focus on. You have more freedom than you may notice. Aside from obligations such as caring for weak family members and paying taxes, hardly any of what you "have" to do is ethically or legally mandatory. Review everything in your life and ask, "What's the worst that can happen if I stopped doing this?" Saying "No" sometimes is the way you can "Yes" to what you really value.
Stay away from stuff. The more stuff you have, the more you have to find a location to put, and the more you'll need to clean, fix, and eventually replace. Stop purchasing things you don't really need just because they're on sale. That alone will let you work smarter not harder. You can get more stuff, and you can always get extra cash. However you will never get more time.
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